AI Case Study: Onboard Employees Automatically

10 Minutes Saved
Per new employee onboarded
16 Hours Saved
Per 100 employees onboarded
Skip the checklists. Equip new employees in seconds.

The Client

A global, sales-driven technology company.

The Challenge

Our client's Human Resources and Operations departments were wasting time on repetitive onboarding tasks, such as copy-pasting names and contact information across the same platforms with each round of new hires. This inefficient, manual process not only led to delays in getting new employees up and running but also increased the risk of errors and inconsistencies in critical data.

The Solution

SoftSnow implemented our OUTFITTER, an AI-powered workflow that automatically creates employee accounts. The OUTFITTER works seamlessly across any platform with an API to transform onboarding from a manual, repetitive process into a seamless and fully-automated workflow triggered by a single input. You simply load a document with new employee names and contact information, and the workflow automatically generates employee email addresses, accounts, and logins for all standard tech like shared drives, time tracking, and more.

The Impact

The OUTFITTER saves our client 10 minutes per new employee onboarded and 16 hours per 100 employees onboarded, and that's just from automating the onboarding process! Other gains realized include: 

  • Individual: No wait times. Every new hire is fully equipped and ready to go.
  • Department: Faster, error-free onboarding. HR and Ops can now focus on people instead of platforms.
  • Company: Scalable onboarding efficiency. As the team grows, manual tasks don’t. More strategy, less manual data entry.